Under the Global Accounting Scheme you pay VAT at 1/6th of the difference between the amount of items you sell in a quarter and the amount you spent on new purchases. But there are rules that you need to follow when working out each of these figures, as well as special rules if you have recently joined the scheme and have stock of goods on hand.
Calculating Your Sales
It is critical you identify which of your sales are going to be included within the Global Accounting Scheme before you start selling so you can make sure you have the right paper work being generated.
Once this has been correctly done, then it is just a matter of adding up all your eligible sales for the quarter and deducting the cost of your eligible purchases to reach your margin for VAT purposes.
Calculating Your Purchases
Under the Global Accounting Scheme although you don’t need to identify each individual purchase and sale you make for the purposes of working out your margin, so if you buy in bulk you must make sure you keep the right paperwork to support each purchase you make. Then it is a matter of adding up all your eligible purchases for the quarter you are filing for.
You must make sure that you correctly identify your eligible sales and purchases correctly (with all the right paperwork) because if in the event of an investigation HMRC disagrees with your workings, HMRC will rework your calculations under the normal VAT scheme rules and make you pay the difference.
Calculating Your VAT Margin
Once you have your sales and purchases figures you then need to multiply the difference by 1/6th.
Here’s an example:
Difference £12,000 (£20,000 – £8,000)
VAT £2,000 (£12,000 * 1/6th)
If Your Purchases Exceed Your Sales
It is entirely possible that your purchases exceed your stock for example:
- If you have bought purchases to hold as stock
- If you are new to the scheme and have stock on hand already
if you find yourself in this situation you will have no VAT to pay and you must carry forward this negative margin to the next VAT quarter (you cannot create a VAT repayment). Again you must keep clear records of any negative amounts you are carrying forward.