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What Details Should I Include on a Sales Invoice?

Even though sales invoices can take different formats, there is certain information that you are legally required to include every time you bill your clients and customers for a self-employed sales invoice..

There’s also some extra bits that you may want to include as they will help you get paid.

Details to Include on a Self-Employed Sales Invoice

Whether you are VAT registered or not, make sure you include the following:

  • an invoice number;
  • your name and business name, your trading address and contact information;
  • the company name and address of the customer you’re invoicing;
  • a clear description of what you’re charging for;
  • the date the goods or service were provided (supply date);
  • the date of the sales invoice;
  • the total amount(s) owed;
  • Your bank details;
  • Your payment terms for example: upon receipt, 14 days or 30 days;
  • A description of the work carried out;
  • A contact name in your clients organisation;
  • PO number if your client has issued one to you.

If you are VAT registered then include the following:

  • VAT rate being used;
  • VAT being charged;
  • The VAT registration number;
  • the total amount owed including VAT.

Details to Include on a Limited Company Sales Invoice

If you have a Limited Company, then you’ll need to include all the above information, as well as the following:

  • Limited Company Name, as per your incorporation certificate;
  • Your Registered Office Address;
  • Company Registration Number.
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