Even though sales invoices can take different formats, there is certain information that you are legally required to include every time you bill your clients and customers for a self-employed sales invoice..
There’s also some extra bits that you may want to include as they will help you get paid.
Details to Include on a Self-Employed Sales Invoice
Whether you are VAT registered or not, make sure you include the following:
- an invoice number;
- your name and business name, your trading address and contact information;
- the company name and address of the customer you’re invoicing;
- a clear description of what you’re charging for;
- the date the goods or service were provided (supply date);
- the date of the sales invoice;
- the total amount(s) owed;
- Your bank details;
- Your payment terms for example: upon receipt, 14 days or 30 days;
- A description of the work carried out;
- A contact name in your clients organisation;
- PO number if your client has issued one to you.
If you are VAT registered then include the following:
- VAT rate being used;
- VAT being charged;
- The VAT registration number;
- the total amount owed including VAT.
Details to Include on a Limited Company Sales Invoice
If you have a Limited Company, then you’ll need to include all the above information, as well as the following:
- Limited Company Name, as per your incorporation certificate;
- Your Registered Office Address;
- Company Registration Number.